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Easy Mini Organizing Tasks That Will Take You No Time At All

Organizing Tasks

For most people, organizing can seem like such a daunting and momentous job. Before you’ve even started, your mind has convinced you of how difficult it will be and how long it will take you to complete. If organization doesn’t come naturally to you, it can feel like a painstakingly tedious task to approach. Soon, your mind runs wild turning this little molehill into a giant mountain of impossibility and you feel even less inclined to start. Procrastination sets in. Time goes by. And still, you avoid tackling your (now urgent) organizing tasks.

Recommended Reading:  Why it is so Hard to Get Organized

I’m here to tell you that this doesn’t need to be your reality. Because I want to share a secret that every Professional Organizer knows. A confession if you will.

Break projects up into smaller, more manageable organizing tasks that you can do in under an hour for organizational success.

You’re avoiding organizing because you think you have to do everything all at once. That’s a sure way to psych yourself out. But when you break it up into smaller tasks, it becomes easier to actually begin. Plus, most people greatly overestimate how long it takes to do small tasks. Don’t believe me? Time yourself next time you do a task and see for yourself.

Tackling easy mini organizing tasks will help you get started now and because you’ll overestimate how long it takes, you’ll have time to spare for another mini task. Do a few of these at a time and soon you’ll have scaled that organization mountain that had you feeling stuck.

Recommended Reading: How to Get Organized and Stay That Way

Organizing Tasks That Will Save You an Hour

I know first-hand that there are tons of organizing tasks that take less than an hour to complete. That’s a relatively short amount of time, which is much less daunting than trying to do all your organizing tasks in one go.

Disclaimer: This blog post may contain affiliate links. Keep in mind that I may receive a small commission at no extra cost to you when you click my links and make a purchase. However, this does not impact my opinion in any way. I only promote brands I believe in and products that I use and love myself. I try my best to keep things fair and balanced to help you make the best choice for you.

This post will guide you through a number of organizing tasks that can be completed in 5, 10, 15, 30, or 45 minutes. These are general organizing tasks that most of us need to do either daily or regularly but you can definitely adapt it to suit your goals. My suggestion is to return to this article whenever you have some free time. Anything under an hour will work. Scan the organizing tasks listed here and compare it with the most urgent tasks on your to-do list. Select the task that works with the time you have available and get started. These easy mini organizing tasks are sure to take you no time at all.

Organizing Tasks

Recommended Reading: The Amazing Power of the To-Do List

What You Can Do in 5 Minutes

If you’re really feeling stuck with getting organized, then the 5-minute tasks are where you’ll want to begin. Although you can always access this article, these tasks are likely to vary greatly based on your personal lifestyle. So, you may want to customize it to suit the quick tasks that you need to do.

For that, I highly recommend creating an “Under 5 Minutes” folder. Figure out what tasks you need to do daily, weekly, or monthly that take 5 minutes or less. Then, make a list of those tasks’ “to do” items that aren’t a big priority and will take less than 5 minutes to complete. This will help you be productive during those liminal or in-between moments when you have a limited amount of time free. Having lunch in a few minutes? Waiting for a meeting to start? Select an organizing task from your “Under 5 Minutes” folder and quickly complete it. You’ll get to tick something off your list and feel like you’ve accomplished something.

Here are some other organizing tasks you can complete in 5 minutes or less:

What You Can Do in 10 Minutes

We all have at least 10 minutes free at some time during the day. So, use it wisely. You’d be surprised at how much you can get done in 10 minutes or less. This is the time when you should tackle those inconvenient little tasks that you know you need to do but have been putting off. Trust me, you’ll feel better once you’ve done them and 10 minutes really isn’t that long.

Here are some of those “must-do but don’t want to” tasks that you can complete in 10 minutes or less:

  • Sort through the digital files and photographs on your computer or phone and organize these into folders based on category or date. Delete unwanted documents, photographs, or videos.
  • Write an important email, read a newsletter, or skim through a report and mark the parts that need more attention.
  • Go through your refrigerator or pantry and toss anything that is spoiled or past its “to use by” date.

What You Can Do in 15 Minutes

15 minutes is a decent chunk of time which means you can do more in-depth organizing tasks. It’s still short enough not to feel intimidated by taking on the task but you can get quite a bit done. Everyone has 15 minutes to spare every now and then so instead of  scrolling social media, tackle an organizing task that will leave your home looking great.

Organizing Tasks
Credit: Olivier Bergeron

Here are a few simple tasks that you can easily complete in 15 minutes or less:

  • Clear the flat surface clutter in a specific room and store the items in their correct place to make the room look more organized.
  • Clean out a junk drawer or your medicine cabinet by throwing out anything that is finished or has expired and reorganizing the rest of the items.
  • Get rid of old makeup and other toiletries that don’t serve a purpose any longer.
Credit: Malvestida Magazine

Recommended Reading: How to Organize Your Home the Easy Way

What You Can Do in 30 Minutes

Reserve larger and more complex tasks for when you have 30 minutes spare. Although these tasks may feel harder to get started with, they are significant enough to make you feel like you’ve really achieved something. I bet by the time you’re done, you’ll be smiling as you’ve got something big out of the way. If you need extra motivation to get going, use a kitchen timer or the timer on your phone. Set it for 30 minutes and when the bell goes off, STOP.

Organizing Tasks
Credit: Jaclyn Moy

Here are some bigger organizing tasks to fit in next time you have 30 minutes free:

Credit: Sarah Brown
Organizing Tasks

Recommended Reading: The Best Ideas for Organizing Your Closet

What You Can Do in 45 Minutes

These are the tasks you take on when you have at least an hour free. This gives you some extra time to complete a difficult task if it ends up taking more than 45 minutes. Make sure you start these when you have the energy and motivation to follow through and complete them.

Here are some complex tasks to take on when you are available for 45 minutes to an hour:

  • Set up a filing system. For most people, a system that combines color coding with alphabetized file names (Anderson to Zipp) or subject groups (all finance files together, all client files, etc.) works the best. These methods are easy to use and it’s easy to identify the contents.
  • Organize your papers. Start in one corner and begin working your way through the piles, evaluating each piece of paper, and what to do with it. Make one of the following three choices:
  • Toss unwanted mail, memos, and papers that should have been responded to but are now too old and place them directly into the recycling bin. File papers that need to be kept. They should go directly into the proper file. Respond with a simple note on the bottom of a letter, memo, or craft an email.

Time Management Tasks

Getting organized is all about good time management. Luckily, most essential time management tasks can also be done in under an hour.

Here are 28 time management tasks that will help you stay organized:

  • Take care of your top priorities while you are still fresh.
  • Preserve time for priority work by blocking visitors and phone calls for short periods of time.
  • Schedule times when you can go through your mail and e-mail.
  • Separate your mail into “priority” and “routine.” Then, to do, to call, to pay, to file.
  • Use a highlighter when reading letters, so you can mark those parts requiring action.
  • Throw out as much as possible.
  • Don’t text when an email will suffice. You may think texting is faster but they can turn into multiple texts before you know it. Often, there is still miss-communication and you have to start over.
  • With phone calls—get to the point quickly. Make a list of questions and keep them handy. Encourage others to do so, too, by saying “How can I help you?”
  • Make minor decisions quickly.
  • Crisis? Figure out a long-term solution.
  • Eliminate unprofitable activities.
  • Purchase and learn to use time-saving equipment such as the various features of your cell phone, your laptop, your handheld, apps, and different computer programs such as Trello or Asana.
  • Always confirm appointments; don’t assume the other person will remember.
  • Don’t store magazines. Tear out or photocopy relevant articles, file, and discard the magazine. Better yet, go digital and read your favorite magazines online.
  • Don’t read passively. Search for ideas. Use a highlighter. Make marginal notes.
  • Use colored flags to mark important items as you read.
  • Put into binders, newsletters, or bulletins, you might want to look at again.
  • Always carry a small pad for recording notes. Or use your phone to record voice notes.
  • When you take a business card from someone, note on the back what it was you were supposed to do or what you need to remember about the person.
  • Download audio magazines and books or podcasts onto your phone and listen to them on the treadmill or on the train.
  • Does someone want your help with something? Your involvement should be based on your goals, not your availability.
  • Don’t use your desk as a giant inbox.
  • De-junk. Eliminate desk clutter. Shift what you don’t need at your fingertips to an off-desk location, and even some of the tools—stapler, letter opener, etc.—may fit neatly in a drawer.
  • Eliminate excess paper whenever you can.
  • Start a file for any new project.
  • Don’t save what you aren’t willing to spend time filing.
  • Use your calendar (electronic or otherwise) to overcome the “if I put it away, I’ll forget about it” worries. Choose a date when you want to be reminded of something. Write the reminder on the calendar and put the paper away. Or create a tickler file to store paper, such as reports for a doctor’s visit, that you’ll need at a future date.
  • Use sticky notes as reminders and place them right on your desk, computer, bulletin board, phone or jot down on a large dry erase board by your work area.

Do This, Not That

When someone asks if you have a minute to help them, listen to their request or question and respond as follows:

  • Evaluate whether you really are the one they need for this.
  • How much time it will take you.
  • Could someone else possibly handle it instead?
  • Do you have something else that you’re supposed to be doing that is more important?

Once you’ve answered these questions, you’ll know whether to say “yes” or “no.”

It’s important that you learn to say “no” to people and projects that don’t respect your time. If you don’t set boundaries to guard your time, who will?

So, tell me… which organizing tasks are you going to tackle first?

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Organizing Tasks

Comments 16

  1. Ronni, You are so right when you say that people often procrastinate because they build the task into something more than it is. I love the way you broke down tasks and gave examples of just how much can be accomplished in a short amount of time.

    1. Thank you Diane! I love shortcuts and anything that’s going to make my life easier. I’m confident that if it makes someone else’s life easier, that’s a win-win.

    1. Your lists are very thorough! I’m partial to tasks I can do in five minutes. There are so many of them and they’re easy to check off your list.

  2. Your post has me thinking about the power of small snippets of time. My grandmother used to clean one kitchen drawer a week. By doing this, her kitchen never really got messy. As you point out, this can typically be done while the pasta is cooking or while you are waiting for the coffee to brew. So smart to be aware that you can make progress even if you don’t have a whole day or a whole weekend in front of you.

    1. Your grandmother was a smart cookie. She must have inspired you. It’s true that snippets of time add up. Slow but sure and steady is the way to go. It’s definitely the way to get it done because it’s manageable.

  3. Great suggestions! This post reminds me that one of my tiny organizing tasks that I should add to my list is fixing broken links. After 13 years, my website’s broken link plugin reports a long, long list of these. In even 5 minutes a day, I could knock these out.

    1. Isn’t it true? I have a friend who’s been finishing a business document for me for the last eight months. I keep telling him it’s taking so much longer talking about it then it would’ve been to just roll up his sleeves and do it. The entire task will take under 10 minutes, when he finally gets around to it.

  4. Wow, Ronni! What a great grouping of tasks! I’m with you 100% on making use of varying time blocks. I think where many of us get stuck is that we think we need A LOT of time at once to accomplish things. We spend so much time thinking about what we need to do that it in our minds it inflates how much actual time is needed. Your system for using smaller time blocks I like to call “Mastering the Minutes.” Because in truth, most of us don’t have large time blocks to get things done. So if we can learn to get some ongoing or one-off tasks done in smaller snippets of time, we can be more productive and less stressed. We’ll be doing instead of thinking about doing.

    1. I love the image of “We’ll be doing rather than thinking of doing“ because it’s so true. Organizing can be so difficult for many people so any suggestions that will get you started and keep you going is a smart way to go.

  5. Excellent post! So full of great suggestions. So often we put things off because we think we don’t have time to tackle them, but a little time goes a long way when used effectively. Definitely sharing this. 😉

    1. Small but sure is the way to go. I always loved using a kitchen timer and setting it for 10 -20 minutes knowing that when the bell goes off you can stop. Chances are you’ll keep going.

    1. That’s so true Janet. I’ve always found that taking large projects and breaking them down into small manageable parts helps to be overwhelmed.

  6. Going small is my go-to approach (especially in my own home.)

    I appreciate how thoroughly you break down each time frame and lay out how to be as effective as possible with every moment.

    Thanks for sharing!!!!

    1. Thank you, Melanie. It’s the easiest way to tackle any project. I’m really happy that I received a positive reaction. As professional organizers, we get it!

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